Records & Registration

Academic Calendar

Add Policy & Drop Policy

Change of Program

Registration Information

Refund Policy

Statute of Limitations

Withdrawal from a Course

Withdrawal from College

Academic Calendar

2019 Fall Semester

2020 Spring Semester

See BC3’s Online Events Calendar for campus activities and events at all BC3 locations.

Add & Drop Policy

Add Policy

1. Students may add classes or make changes to their schedule through the MyBC3 Student Portal or in person at any BC3 location.
2. Students can add a class in course sessions up to 11:59 p.m. the day after the first class meeting. If a course is not full, exceptions may be permitted with the approval of the dean to add the class after the deadline.
3. Students can add a class in Fast Track sessions up to 11:59 p.m. the first day the class meets.

Drop Policy

1. Students may drop classes or make changes to their schedule through the MyBC3 Student Portal or in person at any BC3 location.
2. Each semester, course sessions will have variable drop/withdrawal and refund deadlines. Please see the semester Enrollment Guide or visit bc3.edu for the schedule.

Change of Program

Students who desire to change their program may do so at any time by contacting the Office of Records & Registration. Students who elect to change programs should consult their advisors to determine additional curriculum needs.

Registration Information

All students, new and returning, have several opportunities to register for classes and receive academic advising.

• New students can schedule an individual or group advising session to discuss their educational objectives with a College counselor and to plan their course work for the first semester. Information about these sessions is provided to new students when they submit their application for admission.
• An early registration period is conducted to give returning students the opportunity to meet with their advisors and plan their schedules in advance. Students are notified of early registration dates by email.
• Additional registration periods are scheduled prior to the start of the academic semester. The College will publish the dates and times for additional registration sessions.

Students may register in person at Butler Main Campus, BC3 @ Cranberry, BC3 @ Lawrence Crossing, BC3 @ LindenPointe, BC3 @ Brockway, BC3 @ Armstrong or by logging onto the website at bc3.edu.

All students are encouraged to register as early as possible since many classes fill to capacity well before the start of each term.

Only four of the College’s educational programs require special admissions procedures. Students interested in the Massage Therapy, Medical Assistant, Nursing or Physical Therapist Assistant programs should consult those sections of the catalog for application and admission procedures or call the Admissions Office at 724-284-8501.

Refund Policy

1. If you notify the College of complete withdrawal during the first five (5) work days of the semester, your tuition and fees will be refunded (see note below). In the first five (5) College work days, there will be no penalty for partial withdrawal.

2. If you withdraw completely or partially from the sixth through the tenth College work days, 60 percent of the applicable tuition and fees will be refunded.

3. If you withdraw completely or partially from the eleventh through the fifteenth College work days, 10 percent of the applicable tuition and fees will be refunded. There will be no refund after the fifteenth College work day.

4. The application for admission fee and the application for graduation fee are non-refundable.

5. Refunds for financial aid recipients must be calculated according to federal and/or state refund regulations.

6. To request a Medical Withdrawal, submit a completed Medical Withdrawal form before the week of final exams. Your refund will be 50 percent for Medical Withdrawal between the eleventh class day and midterm. There will be no refund for Medical Withdrawal after midterm. All Medical Withdrawals must be submitted before the last class day of the semester. The Medical Withdrawal form must be returned to the Director of Records and Registration.

7. If you are a member of the Armed Forces of the United States and your military unit is called to active duty for deployment, you may request a full refund of tuition and refundable fees. You must provide a copy of your deployment orders to the Office of Records and Registration.

8. If you believe that your circumstances may warrant an exception from these rules, submit a written appeal with appropriate documentation to the Office of Records and Registration during the semester in question.

Note: For six, eight, or ten week sessions, you must notify the College of complete withdrawal during the first three College work days of the session for a 100 percent refund. If you withdraw completely or partially from the fourth through the sixth College work days, 60 percent of the applicable tuition will be refunded. If you withdraw completely or partially from the seventh through the ninth College work days, 10 percent of the applicable tuition will be refunded.  There will be no refund after the ninth College work day.

For three week sessions, if you withdraw completely before the second College work day, you will receive a 100 percent refund. If you withdraw completely or partially during the second College work day, 60 percent of the applicable tuition will be refunded. If you withdraw completely or partially during the third College work day, 10 percent of the applicable tuition will be refunded. There will be no refund after the third College work day.

Statute of Limitations

The Dean responsible for the program, as well as the Director of Records & Registration, must review and approve courses specific to the particular program taken at Butler County Community College more than ten (10) years before the date of the intended degree.

Application of transfer credits specific to the program that were completed more than ten (10) years before completion of the intended degree program shall be reviewed by the Dean responsible for the program and by the Director of Records & Registration.

Withdrawal From a Course

A student may withdraw from a course up to and including the first week of a semester without a penalty or any statement appearing on their record. A student may withdraw from a course after the first week period up to and including the ninth week of the semester with a “W” grade on their record. “W” grades do not affect the student’s GPA.

Withdrawal From College

1. All withdrawals from the College must be processed through the Office of Records & Registration. Failure to do so will result in a student receiving “F” grades in all courses pursued at the time the student discontinues class attendance, and the “F” grades will become part of the student’s permanent record.
2. Medical Withdrawal-A student may request a medical withdrawal by submitting a Medical Withdrawal Form completed by a physician. The form must be submitted to the Office of Records and Registration by the last class day of the semester before the week of final exams. The Vice-President for Student Services will review each medical withdrawal request on a case-by-case basis. A 50% refund will be issued if the Medical Withdrawal Form is returned by mid-term of the semester.